Client Listing Form Hollie Joss Property Management Client Listing Form Property DetailsProperty Address* Rent Per Week* Date Available* DD slash MM slash YYYY Number of bedrooms* Number of bathrooms* Pets Allowed* Term of Tenancy* Periodic 12 Months Lawns and weeding to be maintained by* Landlord Tenant Inspection Frequency 3 Monthly 6 Monthly None (Casual Letting Service) Keys and remotes supplied Existing Tenant Contact details if tenanted Healthy Homes Compliance StatementAccepted file types: jpg, gifpng, pdf, jpeg, Max. file size: 128 MB.If you already have a healthy homes compliance statement please upload it hereLandlord DetailsLandlord Full Name* Landlord Address* Landlord Contact Telephone* Landlord Email* Alternative Contact Telephone Alternative Contact Email Upload Photo ID*Accepted file types: jpg, gifpng, pdf, jpeg, Max. file size: 128 MB.Please upload your photo IDProof of Address*Accepted file types: jpg, gif, png, pdf, jpeg, Max. file size: 128 MB.Please upload your proof of addressBank Details If you prefer you can email these separately Name of Account Account number How often would you like us to pay you Monthly on the 1st Business day Bi-Monthly on the 1st and 15th Business day OutGoingsWatercare Invoices to be paid by Hollie Joss Yes No Attach latest Watercare InvoiceAccepted file types: jpg, gif, png, pdf, jpeg, Max. file size: 512 MB.Insurance Landlords are required to disclose whether or not the property is insured in a statement as part of any new tenancy agreement. The insurance policy for this property is available for the tenant if they request it. This ensures that the tenant knows what actions or omissions could invalidate the insurance policy and also helps the tenant to know what is covered by insurance and the excess payable on the insurance policy. If these insurance details change and the policy documents are no longer correct, you must provide the correct information to your tenant within a reasonable time. Name of Insurance Company Policy Name and Type Excess Amount Service RequiredService Required* Full Management 8% Plus GST (6 monthly inspections) Full Management 8.5% Plus GST (3 monthly inspections) Casual Letting Service Full Management Service a. Advertise the property for rent, carry out viewings with prospective tenants, Interview all interested tenants in renting the property to determine their suitability, take up references and carry out a credit check. We will liaise with you and rent the property to the most appropriate tenant. b. Carry out an in-going condition report with supporting digital photographs when moving new tenants into the property. c. Ask the tenants to set up rents to be paid by automatic payment into Hollie Joss Property Management Limited Rent trust account d. Process rents into our property management software e. Rent arrears management including sending legal notices to the tenants f. Pay all rents collected direct into the owner's nominated bank account bi- monthly. g. Email statement of account to the owner on the 1st and 15th (or next business day) each month month, covering all rents and other transactions for the previous month. h. Day to day management of the tenancy i. Inspect the property periodically as per Listing Form and report back to the owner with any recommendations for repairs, maintenance and works which need to be carried out and bring any defects to the owner's attention j. Pay all regular outgoings i.e. lawn mowing, rates, water rates, insurance and body corporate fees as per Listing Form k. Arrange all necessary repairs and maintenance to the property and arrange all emergency repairs and works outside of normal working hours. l. Charge the tenant for water accounts and any other accounts payable by the tenant m. Carry out an out-going condition report of the property when the tenant vacates, checking through the in-going property condition report and; n. Refund the Tenants' bond once any damage's, breakage's, cleaning, water, rent arrears or other costs have been agreed upon. o. Rent reviews taking into consideration the current market conditions to achieve the highest level of rent. p. Prepare, if necessary, the application and supporting documentation in order to make an application to the Tenancy Tribunal q. Attend all mediation and tenancy tribunal hearings on behalf of the owner. r. Arrange a court bailiff as and when necessary for the eviction of tenants in breach of their tenancy agreement. Representation at the property with the Court Bailiff s. Email to the owner each year during April, an end of year financial statement, outlining all rents collected, property management fees and disbursements t. Instruct one of our tradesmen to assess smoke alarms are installed as per legislation and are working u. Instruct one of our tradesmen to carry out an insulation assessment as per legislation 8% plus GST on all monies collected includes 6 monthly inspections 8.5% plus GST on all monies collected includes 3 monthly inspections $199 Advertising fee (subject to change) $29.50 per credit check (subject to change) Letting Fee - One weeks rent plus GST (Minimum charge $650 plus GST) Terms and Conditions of Agency For Full Management The owner hereby authorises HJPM to act as their exclusive agent under the terms and conditions hereinafter set forth with respect to management of the above property. The owner warrants that they are authorised to enter into this management agreement and has the authority of the other owners, if any to make this agreement. The owner and HJPM agree that: HJPM are the exclusive agent in respect of the premises referred to in Listing Form, from the date this form is submitted. 1. By appointing HJPM as the exclusive agent, HJPM may act as if they are the owner and do all things on the owners behalf as necessary to manage the property effectively. 2. The owner warrants that the property referred to in Listing Form is not on the market for sale and will not be on the market for sale for a minimum of 12 months from the date below. The owner undertakes whilst this agreement is in force, they will notify HJPM in writing of any intention to sell the property before any listing agreement is signed. This is so notice under Section 47 of the Residential Tenancies Act 1986 and its amendments may be given to the tenants. 3. Any tenancy arranged in respect of the above property is subject to the Residential Tenancies Act 1986 and its amendments and HJPM will ensure compliance with the terms of the tenancy agreement and any provisions of the Act. 4. The owners name will appear on any tenancy agreement arranged by HJPM. 5. The owner will be bound by any order made in accordance with the Residential Tenancies Act 1986 and its amendments. 6. Water rates and charges are deemed to be a rate and constitute a charge on the land under Section 136 of the Rating Powers Act 1988. If the tenant/occupier makes default in payment of any rates, water rates or charges the owner will be responsible for any unpaid rates, water rates and charges or part thereof in accordance with Section 139 of the Rating Power Act. All fixed water charges are payable by the owner. All metered volumetric and wastewater volumetric are payable by the tenant 7. It is the owner’s responsibility of providing proper buildings insurance, contents insurance, legal liability insurance and landlord protection insurance for the property during the term of all tenancies under this management authority. 8. The owner warrants that the property has all relevant building and resource consents and complies with all council requirements as to building, including town planning requirements, health and safety requirements and fencing of swimming pool requirements. 9. Any repairs, maintenance or works to the property that HJPM carry out will not exceed $300 without first obtaining the prior consent of the owner. However HJPM are not required to obtain the owners consent where the repairs are urgent and necessary or failure to carry out any repairs or works might otherwise affect the well-being, rent ability or health and safety issues of the property or for any repairs/works ordered by the Tenancy Tribunal by a works order. 10. If there is a Body Corporate Administrator for the property the owner must provide HJPM with a copy of the body corporate rules so that we may provide them to the tenant. This is now law under the Unit Titles Act 2010. 11. If the property is to be let furnished the owner must provide a list of chattels which are to be left in property to HJPM or pay the cost as per our hourly rate for HJPM to list all chattels. 12. HJPM will advertise the property for rent in accordance with Listing Form. All costs relating to advertising and letting the property are to be paid by the Owner. Our standard letting fee charge is one week’s rent plus GST or $650 plus GST whichever is the greater and becomes due the day the property is advertised or promoted for rent. 13. HJPM will re-tenant the property each time the property becomes available for rent unless notice is received in writing from the owner that the property is not to be re-tenanted. 14. HJPM will collect a bond equivalent to four weeks rent which will be lodged with tenancy services. At the end of the tenancy the bond will be refunded to the tenants less any deductions HJPM consider to be fair and reasonable. 15. The owner is required to complete a Healthy Homes Compliance Statement for each property. This statement must be attached to every new Tenancy Agreement. Failure to do so carries a $500 fine. We can arrange for a compliance company to complete this on your behalf or you can complete the statement yourself. If the owner has requested to complete the statement themselves and has failed to complete it before the tenancy agreement is ready to be prepared HJPM will attach a Healthy Homes Statement with the information HJPM has on file and organize a compliance company to verify the information. 16. HJPM shall use its best endeavors to ensure continuity of rental and maintenance of the property, but cannot be held liable to the owner for any default in the payment of rent or any damage caused to the property by the tenant or invitees, whether or not the tenancy has been arranged by HJPM. 17. Although HJPM will investigate any defect observed or brought to their attention by the tenant or discovered on an inspection of the property they cannot be held responsible for latent, hidden or structural defects. 18. The owner indemnifies and keeps HJPM and any contractors employed by HJPM protected from all costs, claims, demands, suits, legal proceedings, or loss howsoever arising in the proper management of the property referred to in Listing Form and to reimburse HJPM upon demand for any expenses incurred in the management of the property. 19. HJPM shall be entitled to deduct its proper charges as set out in this listing form and reimbursements for monies expended on the owners account, from rents and any monies collected by it. Where no monies are held the owner agrees to reimburse HJPM within seven days upon written request. 20. HJPM may if necessary withhold owner’s funds to meet payments which are or may become due including HJPM's fees, if insufficient funds are held and payment is not received within 7 days of request HJPM reserves the right to appoint a debt collection agency. All collection costs charged by a debt collection agency instructed by HJPM to collect outstanding monies pursuant to the District Courts Act 1947 and any other costs incurred by HJPM in pursuing monies outstanding is payable by the owner. 21. The Owner agrees that the HJPM has the right to assign this Agreement to a third party without limiting the owners rights to terminate this Agreement as set out in this Agreement. 22. HJPM will endeavour to carry out inspections in the calendar month due, however we cannot be held responsible for late inspections due to delays caused by the tenant or circumstance beyond our control. 23. HJPM shall be entitled to review its charges, management services and terms and conditions of agency from time to time by giving the owner Four weeks’ notice in writing unless new legislation has been passed in which case immediate notice in writing will be given. 24. This Agreement runs from todays date and is for a minimum period of fifty two weeks from the date the first tenancy commences and continues thereafter until cancelled by either party in writing to the other by the giving of four weeks’ notice. Cancellation of this agreement by the owner at any time before the expiry of fifty two weeks will incur a charge to the owner of the weekly management fees for the remainder of the minimum term.Casual Letting Service The owner hereby authorises Hollie Joss Property Management (HJPM) to act as their sole agent under the terms and conditions hereinafter set forth with respect to letting the above property. By submitting this form the Owner warrants that they are authorised to enter into this Agreement and has the authority of the other owners, if any, to make this Agreement. The Owner and HJPM agree that: 1. HJPM are the sole and exclusive agent in respect of the premises referred to in this agreement. 2. Any tenancy arranged in respect of the above property is subject to the Residential Tenancies Act 1986 and its amendments. The owner is required to complete a Healthy Homes Compliance Statement for each property. This statement must be attached to every new Tenancy Agreement. Failure to do so carries a $500 fine. We can arrange for a compliance company to complete this on your behalf or you can complete the statement yourself. If the owner has requested to complete the statement themselves and has failed to complete it before the tenancy agreement is ready to be prepared HJPM will attach a Healthy Homes Statement with the information HJPM has on file and organize a compliance company to verify the information. commencement date. 3. HJPM will advertise the property in accordance with the Listing Form. An advertising fee of $199.00 is payable upon signing this form 4. HJPM will conduct 6 Viewings at the property with prospective tenants any additional viewings will be charged at $120 plus GST per viewing. 5. HJPM will interview all prospect and interested tenants in renting the property to determine their suitability. 6. HJPM will have the tenant complete an application form and take up references supplied and rent the property to the most suitable tenant 7. HJPM will carry out a credit check on all tenants at a cost of $29.50 per check (OPTIONAL) 8. The Owner’s name will appear on any tenancy agreement arranged by HJPM. 9. HJPM will collect bond monies equivalent to four weeks rent. 10. The first rent payment collected will be paid direct into the Owner's nominated bank account as detailed in the Schedule by the 2nd business day of the month following, less the letting fee, advertising fee, credit check fee and any other agreed deductions. A statement of account will be emailed to the Owner. 11. It is the Owner’s responsibility to provide proper building insurance, contents insurance, legal liability insurance and landlord protection insurance for the property during the term of all tenancies. 12. The Owner warrants that the property has all relevant building and resource consents and complies with all council requirements as to building, including town planning requirements, health and safety requirements, fencing of swimming pool requirements and the property is drug fee. The owner indemnifies HJPM against any claims, demands, suits, legal proceedings or loss howsoever arising. 13. HJPM will not at any time without the prior consent of the owner give keys to prospective tenants to view a property or release keys to in-going tenants without a signed tenancy agreement. 14. If the property is to be let furnished the Owner must provide a list of chattels to be left in the property. 15. HJPM’s standard letting fee charge for this service is one week’s rent plus GST (minimum charge of $650 plus GST) and becomes due upon the acceptance of the suitable tenant. 16. HJPM may if necessary withhold owner’s funds to meet payments which are or may become due including disbursements and HJPM’s fees. If insufficient funds are held and payment is not received within 7 days of HJPM invoicing the owner, HJPM reserves the right to appoint a debt collection agency. All collection costs charged by a debt collection agency instructed by HJPM to collect outstanding monies pursuant to the District Courts Act 1947 and any other costs incurred by HJPM in pursuing monies outstanding is payable by the owner. 17. It is the owner’s responsibility during the term of the tenancy to regularly check rent payments are being received from the tenants, maintain the property and carry out regular inspections of the property. HJPM cannot be held liable for any non-payment of rent by the tenants or non-performance of the tenancy agreement by the tenants. 18. This Agreement runs for a minimum period of six weeks from the date below and continues thereafter until cancelled by either party in writing to the other by the giving of one weeks’ notice. Cancellation of this agreement by the owner at any time will incur charges to the owner of HJPM’s professional services which are charged at $120 Plus GST per viewing plus $30 plus GST per 15 minutes of time spent carrying out services such as but not limited to: appraisal, advertising and promoting the property. Arranging viewings and meeting tenants at the property, receiving applications, carrying out references, preparing the tenancy agreement and bond form. If the property has not been let to suitable tenants during the initial 6 week period additional charges may apply 19. Inspect the property periodically as per the owners instructions and report back to the owner with any recommendations for repairs, maintenance and works which need to be carried out and bring any defects to the owner's attention. It is the owners responsibility to arrange all works necessary. $199 Advertising Fee (subject to change) $29.50 per credit check (subject to change) Letting Fee - 1 weeks rent plus GST (minimum charge $650 plus GST) Move in inspection report and meet the tenants to hand over keys charged at $180 plus GST plus Travel. Move out inspection report and dealing with bond refund $120 plus GST per hour, minimum charge $240 plus GST per hour, routine inspections $120 plus GST plus travelDeclaration and submission of form By submitting this form I declare that all the information completed in this form is true and correct as at the date of submission. To Save this form and continue later please click the save and continue later button and when prompted enter your email address so the link is emailed to you. To receive a copy of this form once you submit please complete your email address below Email* I agree with all terms and conditions of this agreement:* Yes No How did you hear of Hollie Joss Property Management Referral Internet/Google Search Other Property Manager*----------Hollie JossTracy Aspey
